OPCW eRecruitment
Staff Administration Assistant (GS-4)
   
Post Level  GS-4 Closing Date :     9 October 2018 (-42 days left)
Vacancy Ref  E-ADM/HRB/SAA/F0532/GS-4/36/08-18
Branch  Human Resources Branch
Division  Administration Division
Date  10 September 2018
 
This appointment is for a duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements

Under the supervision of the Head, Staff Administration, the following responsibilities will be undertaken by the post holder in line with the applicable legal framework of the OPCW and its associated Administrative Directives and practices:

1. Administratively support the coming-on-board process for new staff members relating to their benefits and entitlements, and assist in streamlining services to new staff, as follows
- Creating personnel files for new staff
- Assisting with the processing of coming-on-board travel
- Preparing coming-on-board packages, including Letter of Appointment, Secrecy Agreement, and Oath.

2. Support the Senior Staff Administration Assistants with absence management, including the review of requests for Family Leave and Family Emergency Leave.

3. Act as focal point for leave audits to be completed twice a year.

4. Act as focal point for yearly dependency reviews to ensure and maintain up-to-date information from staff members relevant for their benefits and entitlements.

5. Support the Senior Staff Administration Assistants with processing requests for Education Grants, Home Leave, and related travel.

6. Act as focal point for the Internship Programme, including preparing internship packages, inducting new interns, answering queries of interns related to their internship package, and preparing separation documentation at the end of internships.

7. Maintain personnel files; monitor and update HRB databases and systems, including the ERP system, to ensure accurate and up-to-date information; run standard reports from HRB reporting tools to support the administration of benefits and entitlements.

8. Interact with other sections and staff within and outside of HRB to ensure high quality, seamless HR services to all stakeholders.

Carry out other tasks as deemed appropriate for the post.


 Knowledge and Skills

Essential:
High School Diploma or equivalent diploma of higher secondary education.
Desirable: Additional training/courses from a recognised educational institution in the area of personnel administration.

Skills and Abilities (key competencies):
. Basic problem solving skills;
. Flexibility and ability to work steadily with several ongoing tasks;
. Very detail orientated;
. Tact, accuracy and discretion;
. Work independently following established rules and procedures;
. Customer-service oriented;
. Focus on collaborative team work within a supportive environment;
. Good interpersonal skills and ability to work harmoniously in a multi-cultural environment;
. Commitment to continuous learning;
. Computer literacy, including good working knowledge of Windows based word-processing, spreadsheets and databases as well as a working knowledge of an ERP or related HR system.

 Experience

Essential: At least three years of related experience, with one year in the area of human resources; demonstrated experience in a customer-servicing role.
Desirable: Previous work experience within an international organisation and experience in the area of UN benefits and entitlements are highly desirable.

 Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions.) Net Salary   EUR 36,231
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.