OPCW eRecruitment
Senior Programme and Budget Officer (P-4)
 
Post Level :    P-4  Closing Date :  27 December 2018 (14 days left)
Vacancy Ref :     E-ADM/BFB/SPBO/F0126/P-4/76/11-18
Branch :    
Division :    Administration Division
Date :    27 November 2018
 
This fixed-term appointment is for duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the direct supervision of the Head, Budget and Finance and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the Senior Programme and Budget Officer will be responsible for the following duties:

1. Plans, develops and prepares the annual Programme and Budget under the guidance of the Head, Budget and Finance, Director Administration, and the Deputy Director-General, which includes:
· Formulating, coordinating, reviewing and finalising programme plans, cost estimates, programme budgets, standard salary costs, and forecasts for miscellaneous income. Reviewing existing Administrative and Financial Directives pertaining to programme and budget matters and identifies sections thereof requiring updating to accommodate the changing needs of the Organisation;
· Establishing mechanisms for monitoring programme and budget performance, including the measurement of the cost-efficiency of operations performed by the Organisation.

2. Drafts guidelines and technical procedures for preparing the OPCW annual Programme and Budget submissions; prepares final draft for submission to the Policy-Making Organs, which includes:
· Preparing and recommending the annual calendar and timelines for the OPCW programme and budget cycle;
· Compiling submissions from programme managers and ensuring consistency in the formulation of objectives, strategies, key performance indicators and programmes of work, in accordance with results based management principles. Reviewing programme strategies and costs to ensure adherence to the priorities set by the Director-General and linkage to OPCW core and programme objectives. Consolidating submissions; proposing and discussing changes with programme managers;
· Ensuring allotment of funds in accordance with the approved budget;
· Coordinating and assisting on consultations regarding the programme and budget and drafts responses to technical questions from delegations.

3. Supervises the Budget Section within the Budget and Finance Branch.

4. Budget monitoring, including:
· Ensuring the effective and efficient use of budgetary resources,
· Undertaking regular and thorough reviews of the approved budget and allotment. Periodically reviewing the status of allotments and initiates revisions as required including managing the mid-year budget review process.

5. Prepares analytical budget performance reports.

6. Monitors and co-ordinates on budgetary matters related to Voluntary Contributions, Special Accounts and Trust Funds.

7. Co-ordinates Information Technology issues pertaining to the Budget Section of the Budget and Finance Branch, which includes:
· Advising senior management on the budget information technology requirements, advising and consulting on budget requirements for an ERP System; ascertaining that staff are properly trained on all applications related to budgetary management;
· Recommending changes for the efficiency, performance and enhancement of the systems.

8. Support the work of the Advisory Body on Administrative and Financial Matters (ABAF).

9. Performs other duties as required.

 Knowledge and Skills

Education (Qualifications):
Essential:
· Advanced University degree in Business Administration, Finance, Accounting, Management, Public Administration or related area. A first level university degree in combination with qualifying experience (minimum 9 years) may be accepted in lieu of the advanced university degree.

Knowledge:
Essential:
· Practical knowledge of the principles of programme and budget planning and management;
· Knowledge of Results-Based Management (RBM) and UN system financial procedures and accounting standards.
Desirable:
· Knowledge of Risk Management principles and internal control frameworks.

Skills and Abilities (key competencies):
· Strong analytical and conceptual skills;
· Proven planning, organisational, coordination, negotiation and problem-solving skills;
· Leadership skills and a proven ability supervising the work of a small team;
· Inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
· Ability to develop and implement financial and administrative policies and procedures for the Organisation;
· Solid information technology skills including proficiency in Microsoft desktop packages and financial management information in particular expert knowledge of Excel;
· Ability to ensure an effective productivity and achieve goals; ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent activities;
· Ability to work in a team and to establish and maintain effective working relationship with people of different national and cultural backgrounds.
· Demonstrated experience in policy and process change management;
· Experience developing and implementing Results-Based Management.



 Experience

Essential:
· At least 7 years of progressively responsible experience in the field of programme and budget planning, preparation and management in a national and international environment;
· Experience formulating cross-organisational programme budgets and developing standard costing methodologies;
· Sound and demonstrated experience in annual and biennial budget formulation;
· Experience in formulation and implementation of budget charge back mechanisms, cost distribution and other innovative budget practices;
· Sound experience with formulation of extra-budgetary agreements, financial implementation monitoring, and reporting;
· Experience in year-end closure for budget related matters;
· Demonstrated experience in the use and implementation of ERP systems in particular budgetary module(s), associated budgetary processes and reporting;
· Experience with budgetary matters pertaining to large capital build (constructed asset type) projects;
· Supervising experience.

 Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the November 2018 rate of 34.3%  
Annual Salary $71,332
Post Adjustment $24,467
Total Salary $95,799
Currency USD USD
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.