OPCW eRecruitment
Head, Finance and Accounts
 
Post Level :    P-5  Closing Date :  10 September 2016 (-651 days left)
Vacancy Ref :     E-ADM/FIN/HFA/F0079/P-5/33/07-16
Branch :     Finance and Accounts
Division :    Administration Division
Date :    11 July 2016
 
This fixed-term appointment is for a duration of three years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules, as applicable. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the direct supervision and guidance of the Director of Administration, and when appropriate in consultations with the Director-General/Deputy Director-General, and in accordance with the OPCW Core Values of Integrity, Professionalism and Respect for Diversity/Gender Equality, the incumbent performs the following specific functions :

1. Develops and implements the Financial and Administrative Framework
Plans, develops and reviews, financial management concepts and internal control procedures; explains the implications of such concepts and procedures to senior management;
Reviews existing Administrative and Financial Directives and identifies sections thereof requiring updating to accommodate the changing needs of the Organisation; requests inputs from Professional staff supervised based on their experience and consolidates policy proposals;
Briefs and guides staff of the Branch, on proposed concepts, internal control procedures, policies and approaches; is available for consultation and further clarification;
Ensures adherence to Administrative and Financial Instructions.

2. Provides leadership to and co-ordinates all important aspects of work of the Branch (implementation and control; payroll function; treasury function; payment and accounting operations; financial reporting)
Incumbent has day-to-day responsibility for ensuring the proper execution of accounting functions, including ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
Prepares financial reports, clears them or requests clarification and additional information; takes corrective action, if necessary;
Drafts accounting instructions and procedures including guidelines related to the closure of accounts;
· Prepares and consolidates the OPCW annual accounts and prepares the financial statements at various intervals for review by senior management and the the Organisation’s policy-making bodies and the External Auditor;
Reviews and analysis payments and advances on regular basis to ensure that the prescribed processes are adhering to the financial regulatory framwork and are being executed within reasonable timeframes;
Ensures that the Organisation’s Treasury functions are discharged in line with the OPCW regulatory framework;
Oversees the supervision and preparation of the payroll.
Deals with challenging situations with the Branch, clears bottlenecks and deals with complex individual cases; proposes approaches and finds solutions to problems, usually in close co-operation with staff responsible for the specialized area of work; ensures a harmonious work environment where all sections in the Branch work in a coordinated way and provide a seamless service to the stakeholders.

3. Responsible for the ERP roll out pertaining to the Finance and Accounts Branch
Is a member of the Steering Committee of the ERP project;
Oversees the responsibilities relating to the roll out and implementation of all aspects of the ERP System pertaining to the Branch;
Evaluates and discusses with the staff of the Branch the usefulness and versatility of applications and report generation;
Ensures that staff of the Branch is trained on all applications related to financial management;
Evaluates the efficiency, performance and enhancement of the systems and suggests improvements.

4. Represents the Organisation/ Branch at internal and external meetings with Delegations and Senior Management as well as liaises with Office Internal Oversight and the External Auditor.
Represents the OPCW and the Branch an internal and external meetings with Senior Management and with the Delegations;
Preparation for and liaison with the Office of Internal Oversight, external auditors as well as the ABAF;
Follows up systematically on the implementation of corrective action requested by auditors and keeps records to ensure completeness of action and adherence to established time limits.

5. Act as the Secretary of the Provident Fund Management Board and in doing so provides advice and guidance to the board, maintaining current knowledge of trends with the market, making recommendations as necessary to faciliatate the effective nsd efficient functioning of the provident fund in line with all necessray legal requirements.

6. Ensures that the financial activity within the OPCW complies with International Public Sector Standards (IPSAS) in carrying out its operational accounting duties and provides reports in accordance with the necessary IPSAS requirements.

7. As Branch Head, provides the necessary management of staff within the branch, ensuring that all staff function to their potential and achieve objectives set for both individual staff and the team as a whole.

Activities should include, but are not limited to the following:
Completion of all necessary elements of the OPCW performance management process to time and the required standards;
Coach and develop staff on an ongoing basis providing feedback and opportunities to develop;
To provide opportunities for staff to innovate and develop the service provided by the Finance Branch;
To manage attendance of staff to achieve optimal results;
To motivate and encourage staff.
8. Performs other duties as required.

 Knowledge and Skills

Education (Qualifications):
Essential:
. Advanced University degree in Accounting, Finance, Public or Business Administration or related field and/or certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent. A first level university degree in combination with qualifying experience (minimum 12 years) may be accepted in lieu of the advanced university degree.
Extensive knowledge of contemporary accounts payable and receivable operations and financial accounting and reporting standards.

Skills and Abilities (key competencies):
. Strong analytical and conceptual skills in analysing operational issues in a complex business environment, formulate options, and propose and implement solutions;
. Excellent and proven planning, organisational, coordination, negotiation and problem-solving skills;
. Excellent inter-personal and communication skills with demonstrated ability to apply tact and accuracy and to present information clearly and logically both in writing and verbally;
. Proven leadership and management skills;
. Ability to translate financial concepts into administrative processes and to implement them;
. Ability to build trust, motivate and lead subordinates & provide effective performance feedback;
. Solid information technology skills including proficiency in Microsoft desktop packages and sophisticated financial management information systems;
. Ability to ensure an effective work structure to maximise productivity and achieve goals; work to tight deadlines and handle multiple concurrent activities;
. Ability to work in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds.

 Experience

Experience:
Essential:
. At least 10 years of progressively responsible experience in accounting and financial management, preferably in an international organisation;
. Experience in computer software required for the execution of financial control;
. Work experience in the UN Common System would be a strong asset.

 Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.
 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the July 2016 rate of 32.3%.  
Annual Salary $88,898
Post Adjustment $28,714
Total Salary $117,612
Currency USD USD
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.