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OPCW eRecruitment
Protocol Officer (P-3)
 
Post Level :    P-3  Closing Date :  30 August 2013 (-2206 days left)
Vacancy Ref :     E-ERD/PVB/PO/F0163/P-3/40/07-13
Branch :     Protocol Branch
Division :    External Relations Division
Date :    31 July 2013
 
This appointment is for three-year duration with a six-month probationary period. The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years. The Director-General retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.
 
 Principal Functions  Requirements
Under the supervision of the Head of Protocol and Visa Branch:

A. Provide protocol and liaison services to the OPCW (senior management and States Parties):

· Plan and organise hospitality arrangements such as official luncheons, receptions and exhibitions at the level of Director-General and Deputy Director-General;
· Plan and organise official ceremonies such as the presentation of credentials by newly appointed Permanent Representatives, privileges and immunities signing ceremonies and commemoration ceremonies;
· Plan and organise official visits to the OPCW by Heads of State, Heads of Government, ministers and other high level dignitaries;
· Liaise with, welcome and escort guests of the Director-General and the Deputy Director-General;
· Ensure the proper maintenance of the OPCW flag inventory (keep it updated, purchase and placement of flags);
· Administer the OPCW official gift inventory;
· Arrange for access to the OPCW Headquarters for all official delegations such as members of the Permanent Missions, of the Confidentiality Commission and the Scientific Advisory Board, by issuing official OPCW access badges;
· Make recommendations, provide advice and assure compliance with international protocol standards throughout the above provisions;

B. Provide protocol services to Executive Council sessions, the annual Conferences of the States Parties and other seminars and conferences hosted by the OPCW:

· Support the registration of members of permanent missions and other participants attending sessions of the Executive Council and Conferences of States parties;
· Maintain and submit the (provisional) List of Participants;
· Provide Conference information to participants;
· Oversee the issuance of access badges to participants;
· Administer the accreditation of Representatives to the Conferences of States Parties;
· Prepare the report of the Director-General to the Credentials Committee (CSP);
· Support the functioning of the Credentials Committee;
· Administer the accreditation of Representatives to the Executive Council;
· Prepare the report from the Director-General on the status of Credentials to the Executive Council;
· Escort high level speakers at the Conference to the podium.

C. Ensure the implementation of the Headquarters Agreement:

· Coordinate with representatives of Host Country authorities and IOs the general implementation of the Head Quarters Agreement;
· Ensure adherence to the staff members' privileges and immunities and those of the Organisation;
· Ensure that staff members understand their privileges and immunities;
· Ensure accountability, transparency and meeting deadlines of procedures that are initiated by Protocol GS staff to obtain MFA identity cards, residence permits, driving licenses, car licences and local taxation procedures for staff members and their households;
· Coordinate and facilitate meetings of the OPCW Host Country Committee (HCC);
· Coordinate and facilitate bi-lateral meetings with representatives from the Ministry of Foreign Affairs and OPCW senior management;
· Administer the OPCW Duty-Free commissary;
Take minutes and draft reports, draft official OPCW correspondence, draft memos and provide advice and recommendations to the Head of Branch.


D. Maintain a database with contact details of the Permanent Missions to the OPCW, National Authorities and Representatives to the Executive Council:

· Liaise with Embassies, delegations and National Authorities to ensure the accuracy of the information notified to the Organisation;
· Maintain up to date information on the composition of Permanent Missions, National Authorities and Executive Council delegations;
· Oversee the update, maintenance, and accuracy of the Protocol Country files, and the OPCW Address Book;
· Ensure the correct representation of all branch- and protocol-related information on the internet and intranet of the OPCW;
· Administer the aggregated List of Precedence, reflecting the order of precedence of Permanent Representatives to the OPCW.

E. Perform other duties and responsibilities as required.

 Knowledge and Skills

· Advanced University degree (Master Degree or equivalent), in political science international relations, public administration, international law or related field. A first level university degree with qualifying experience may be accepted in lieu of the advanced university degree;
· Excellent communication skills - both written and oral;
· Ability to plan and organise, and to work under pressure;
· Flexibility and problem solving skills;
· Tact, discretion, confidentiality;
· Ability to work in a team and to establish and maintain effective working relationships with people of different national and cultural backgrounds;
Ability to plan and organise international meetings with participants from governments, inter- and non governmental organisations.

 Experience

Experience:
· At least 5 years of progressively responsible experience in the field of international protocol with an advanced degree or 7 years relevant experience with a first level degree.

Desirable:
· Experience in the UN system or other international organisation;
· Exposure to diplomatic relations.
Experience in planning and organising meetings, conferences or events.

 Languages

· Fluency in English is essential and an ability to conduct negotiations in another official language of the OPCW (Arabic, Chinese, French, Russian and Spanish) is desirable.
 
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and provident fund deductions) in US$ and a post adjustment. The post adjustment (cost of living allowance) is variable and subject to change without notice in accordance with the rates as set within the UN Common System for salaries and allowances. The figure quoted on the right, is based on the July 2013 rate of 53.1%.  
Annual Salary $60,091
Post Adjustment $31,908
Total Salary $91,999
Currency USD USD
 
CANDIDATES ARE STRONGLY ADVISED TO USE ONLY THE ONLINE APPLICATION SYSTEM.
Interested applicants who are unable to submit an application online at www.opcw.org , due to technical problems, are requested to send an e- mail to Recruitment@opcw.org explaining the problem.
Only applications received before the closing date will be considered. Only applicants under serious consideration for a post will be contacted.
Applications from qualified female candidates are strongly encouraged.